Construction Contract Specialist

I am a dedicated senior contracts professional offering over 25 years of experience directing contract administration and management of construction, procurement, and consultant contracts. I maintain key relationships with suppliers and service providers to negotiate optimal and cost-effective contract terms. I have repeated success in formulating and executing business strategies to reduce risk, enhance
customer satisfaction, and improve profitability and quality assurance. I have demonstrated expertise in creating and implementing contract templates, processes, and leading training programs to measurably improve performance, quality, and best practices.

Orange County Public Schools, Orlando, Florida – 3 Years
In the role of Contract Manager, responsible for overseeing all contracts related to new school construction, renovations, and ensuring the completion of all due diligence required for these projects. Updated templates and process education material for all oversight, project managers and project coordinators to assist in the preparation of
documents to be submitted to the contracts department. Reviewed and commented on all documents submitted for a work authorization to be issued and for legal compliance. Assisted in preparing spreadsheets, reviewing and commenting on information submitted for GMP negotiation meetings. Assisted all staff with document preparation for submittal. Reviewed and approved all certificates of insurance to ensure they
complied with the contract requirements. Trained new project management staff on where to find and how to complete documentation. Updated construction manager contracts, continuing contracts for specific tasks, worked closely with the legal and contracts departments to ensure documents were routed as quickly as possible.
Delivered presentations to oversight, project managers and other departments. Increased efficiency in the preparation of documents by updating a resource folder which included folders for each of the different tasks that were required to be prepared.

Marriott Vacations Worldwide Corporation, Orlando, FL – 22 Years
As Associate Director, oversaw all facets of contract initiation and execution from initial pre-development through to close-out of the project and hand over to the COA. Drafted, analyzed, managed, and tracked contract approval and change orders as well as negotiated strategic terms to mitigate corporate risk. Created and implemented contract processes and tools to measurably improve performance, quality, and best practices while ensuring contractual and insurance compliance requirements are met for contracts up to $100M. Manage contracts within development management, sales development and refurbishments for North America and global locations including Hawaii, St. Thomas, Aruba, Abaco, Cancun, Bahamas, Macau, and Spain. Increased efficiency and speed by developing and implementing processes and guidelines for all processes including informational content and streamlining the document process.

Key Accomplishments:

Reduced turnaround timeframe for a contract to be prepared and processed from 30 days to 7 days.
Became a trusted source for knowledge and willing to assist with problem solving.
Trained, educated, and led all corporation, regional and international associates on the
contract management process.
Provided and delivered presentations to senior level executives.
Developed insurance tracking system resulting in all certificates of insurance being up
to date and maintained for required period of time per the contractual requirements.

Construction contracts are essential in the construction industry, governing the relationships and responsibilities of all parties involved in a project. Whether you’re a contractor, subcontractor, or property owner, understanding the fundamentals of a construction contract is crucial to the successful completion of any project.

Understanding the basics of a Construction Contract:

What is a Construction Contract?

A construction contract is a legally binding agreement between parties involved in a construction project. This can include property owners, architects, contractors, subcontractors, and suppliers. The contract outlines the scope of work, payment terms, timelines, and responsibilities of each party. By establishing clear expectations and obligations, a construction contract helps to minimize misunderstandings and provides a framework for resolving disputes should they arise.

Types of Construction Contracts

There are several types of construction contracts, each suited to different types of projects and relationships between parties. The most common types include:

Cost-Plus Contracts: The owner agrees to pay the contractor for actual costs incurred plus a fixed fee or percentage. This is beneficial for projects where costs may be uncertain.
Fixed-Price Contracts: The contractor agrees to complete the project for a predetermined price, offering budget certainty for the owner.
Time and Materials Contracts: The owner pays for the time spent by the contractor and the materials used. This is often used for projects with undefined scopes.
Unit Price Contracts: Payment is based on the quantity of work completed. This is commonly used for projects like road construction where tasks can be easily measured.

The Key Information Included in a Construction Contract

A well-drafted construction contract should include several key elements:

Scope of Work: A detailed description of the tasks to be completed, and the party responsible for completing those tasks.
Project Timeline: Start and completion dates, including any milestones.
Payment Terms: How and when payments will be made.
Change Orders: Procedures for handling changes to the scope of work.
Warranties and Guarantees: Any warranties provided by the contractor regarding workmanship or materials.
Dispute Resolution: Procedures for resolving disagreements, such as mediation or arbitration. This may also include a choice of law provisions in certain cases.

The Importance of Clear and Detailed Contracts

Clear and detailed contracts are essential in the construction industry to ensure that all parties have a mutual understanding of their responsibilities. Vague or ambiguous terms can lead to misinterpretations, which can result in delays, increased costs, and disputes. A comprehensive contract helps protect the interests of all parties and provides a clear pathway for addressing issues that may arise during the project.

Common Issues and Disputes

Disputes in construction contracts can arise from various issues, including:

Scope Creep: Unapproved changes to the project scope leading to increased costs and delays.
Payment Delays/Defaults: Disagreements over payment schedules or amounts owed.
Poor Quality Work: Claims regarding the quality of workmanship or materials used.
Delays: Unforeseen circumstances that prevent timely completion of the project.

Understanding these potential issues can help parties prepare for and mitigate disputes before they escalate. For a more detailed look at the types of disputes that can arise and approaches to handling them, please see this recent article.

Negotiating and Drafting a Contract

Negotiating a construction contract requires careful consideration and communication between all parties involved. Here are some tips for effective negotiation and drafting:

Be Clear and Specific: Ensure that all terms are clearly defined to avoid misunderstandings.
Anticipate Issues: Consider potential problems and include clauses that address them.
Seek Legal Advice: Consulting with an attorney who specializes in construction law can provide valuable insights and help protect your interests.
Document Everything: Keep a record of all communications and agreements to provide clarity and evidence if disputes arise.

Terminating a Construction Contract

There may be situations where it becomes necessary to terminate a construction contract. Termination can occur for various reasons, including:

Breach of Contract: One party fails to meet their obligations as outlined in the contract.
Insolvency: If a party becomes financially incapable of fulfilling the contract.
Mutual Agreement: All parties agree to terminate the contract.

It is crucial to follow the termination procedures outlined in the contract to avoid potential legal issues.

Contact Me at E-Mail: constructioncontract@yahoo.com

Hello, my name is Iona and I am here to help you with all your contracting needs.